Frequently Asked Questions

Sponsors

Q: Is my sponsorship tax deductible?
A: Yes! Our charity partners are required to be federally registered non-profit (501)(c)(3) organizations. A donation receipt will be sent to you by our charity partner for tax purposes.

Q: Can I pledge a sponsorship for the 2020 race, but pay in 2019?
A: Yes! Simply complete the online sponsorship pledge form here then send a check to VermilliRUN, P.O. Box 133, Huntersville, NC 28070 for the full amount of your sponsorship. A receipt will be sent to you from our charity partner for the 2019 tax year.

Q: Can I split my sponsorship package in two payments for tax purposes, with a partial payment in 2019 and another in 2020?
A: Yes! Please complete the online sponsorship pledge form here and send a check to VermilliRUN, P.O. Box 133, Huntersville, NC 28070 for the amount you want to partially pay in 2019. Our charity partner will send an invoice in December 2019 indicating the remaining balance due by April 4th, 2020.

Q: Will my company be mentioned on the VermilliRUN social media sites prior to my sponsorship being paid?
A: Yes! As soon as your company has committed to a sponsorship package by completing and submitting your pledge form, the VermilliRUN team will begin the social media spotlights and/or mentions in accordance with your sponsorship package.

Q: A vendor booth is included in my sponsorship package. What is this for?
A: On race day, VermilliRUN will have a space reserved for each sponsor with a vendor booth included in their package. The purpose of the booth is to allow the company to either market themselves, sell items to participants and viewers, raffle items or as a place for participants to participate in fun activities – like face painting or kids crafts. What you use the booth for is up to you! Vendors can set-up beginning at 8:00 and are welcome to to the end of the race after-party.

Q: I don’t care to have a vendor booth, is it required if it’s included in my sponsorship package?
A: No. Just let us know that you do not wish to set up a booth on race day.

Q: Will VermilliRUN provide tables/tents/chairs for the vendor booths?
A: No. Please bring all your own equipment for your vendor booth. Vendors are restricted to a 12x12 foot area vendor booth, but you may have as much or as little inside this area as you wish, including one canopy tent to cover your vendor booth.

Q: Are there limits to the number of types of vendors in the race? Such as only 1 realtor? Or 1 insurance company?
A: Not at this time. The 2020 VermilliRUN is accepting all sponsors for the race that wish to participate.

Q: What is a social media mention versus a spotlight?
A: A mention simply includes your company’s name in a general post about VermilliRUN, it’s charity partner or about an upcoming race event. For example, “Thank you to our sponsors: 123, ABC, XYZ!”. A spotlight is a post referencing only your business and that includes detailed information about your company and it’s partnership with VermilliRUN, such as an upcoming event, a project your company is participating in or an item your business will be selling at it’s vendor booth on race day. Sponsors must provide the sponsor spotlight details they wish for VermilliRUN to post on their behalf.


Volunteers

Q: Where do I sign up to volunteer at the event?
A: We'd LOVE to have you! Info about volunteer opportunities is available on our volunteer signup web page. We’re currently working on setting it up, so please check back soon!

Q: What do you need volunteers for?
A: We need people to fulfill the following roles:

  • Event traffic / parking monitors

  • Race course monitors

  • Water Station setup & attendees

  • First Aid Station setup & attendees

  • Start / Finish line cheerleaders

  • Info & packet pick-up tent attendees

  • Race course set-up & break-down

  • Loan VermilliRUN your portable canopy tent

  • Loan VermilliRUN your portable folding tables

  • Loan VermilliRUN your portable folding chairs (NOT lawn chairs)

Q: I'm a volunteer, where do I show up on race day?
A: Please check in at the “INFO” tent Bowman Square, which is located here at 13910 Cinnabar Place in Huntersville, NC 28078.

Q: I'm a volunteer, where do I park on race day?
A: Please refer to the event parking information listed here.

Q: I'm a volunteer, what do I need to bring to the event on race day?
A: Please wear weather-appropriate clothing to volunteer at the race. We will provide you with a VermilliRUN Volunteer shirt when you check-in at the registration tent in Bowman Square to begin your volunteer duties.

Q: Are there age limits for volunteers?
A: You must be 14 years old or older to volunteer unaccompanied by an adult at the race. If you're under 14, you must be accompanied by an adult for the entire time you've registered to volunteer.

Participants

Q: I don't want (or am unable) to run. Can I walk or push a stroller to participate in the 5K?
A: Yes! You're welcome to join the cause whether you'd like to walk, push a stroller, jog or run. Go at your own pace and remember to have fun!

Q: What is the event date and time?
A: Saturday, April 4th, 2020. 5K/walk starts at 9am and the Kids Fun Run starts at 10am. Please also see the information listed on the Race Logistics section near the bottom of our homepage here.

Q: Do I need to bring anything?
A: Just yourself and any clothing/accessories that will make you comfortable during the race such as sunglasses, a visor, sunscreen, smartwatch, etc.

Q: I’m not familiar with Claire’s Army nor do I have a connection to Brian Bowman, can I still attend the event and/or participate in the race? 
A: Yes! You need not have a connection to Claire’s Army, to Brian Bowman or to be a resident of the Vermillion residential community. Everyone is welcome to attend our event, however only registered race participants can run or walk the course.

Q: I don't want (or am unable) to participate in the race, but I'd still like to give back in some way. What can I do?
A: We totally understand. If you would still like to help out or attend the event, please consider signing up to fill one of our volunteer opportunities (coming soon)! If you'd like to be a part of raising awareness and funding for our April 4th, 2020 race charity partner, please feel free to make an in-kind donation here.

Q: I'm interested in being a participant (runner/walker) of the race, but need to have a look at the course first. Where can I find this?
A: You got it - You can view and download the race course here!

Q: Can I push a stroller?
A: Yes. You are welcome to push your child in a stroller. We do ask that running participants pushing a stroller please line up behind the runners without strollers at the starting line and that walking participants with or without a stroller line up towards the back of the starting line for safety reasons.

Q: Is this a timed race?
A. Yes. Each full-price participant will receive a race bib that will time you via chip timing technology. Participants registered as “Students” at the $10 discounted rate WILL NOT receive a race bib for timing. There will also be a race clock displayed at the finish line.

Q: Will there be water stations?
A: Yes, there will be two(2) water stations setup on the race course along with signage to alert you that a water station is nearby.

Q: Where do I park?
A: Please refer to the event parking information listed here.

Q: How do I get my Race Packet?
A: Packet pickup info is coming soon!

Q: Can I pickup my race packet on race day?
A: Late Registration and Packet Pickup will begin at 7:30am and close at 8:30am sharp on April 4th, 2020.

Q: What do I need to bring with me to pick up my Race Packet?
A: Please bring a photo ID to pick up your race packet, which includes your race bib with timing chip, race t-shirt and swag bag.

Q: Can a family member or friend pick up my Race Packet for me?
A: Yes. Your friend should present a copy (printed or digital) of your driver’s license.

Q: Can I register to participate at the race on race day?
A: Yes! Late registrants will still receive a race bib with a timing chip. However, participants that register on race day are not guaranteed a race t-shirt or a swag bag.

Q: How can I check to ensure that I am registered?
A: You will receive an email confirmation within minutes of completing your online registration transaction.

Q: What happens if I register and then am unable to participate?
A: VermilliRUN has a No Refund / No Deferral policy. All race participant entries are considered final upon payment.

Q: Where does the race start and finish?
A: The race begins and ends at Bowman Square, which is located here. The address is 13910 Cinnabar Place in Huntersville, NC 28078.

Q: When is the last day I can register for the race and be guaranteed a race t-shirt?
A: March 7th, 2020.

Q: Are shuttles available?
A: Yes, a shuttle service will be available at Huntersville Church of God (401 Huntersville-Concord Rd) to and from Bowman Square from 8-11am on race day.

Q: Will any awards be given for race winners at the event?
A: Of course! Dozens of VermilliRUN’s local sponsors provide high-value gift cards, free memberships and other amazing gifts to award race winners! Age and gender categories are as follows:

  • Overall 1st Female finisher

  • Overall 1st Male finisher

  • 1 each Under 10 Female & Male finisher

  • 1 each 11-19 Female & Male finisher

  • 1 each 20-29 Female & Male finisher

  • 1 each 30-39 Female & Male finisher

  • 1 each 40-49 Female & Male finisher

  • 1 each 50-59 Female & Male finisher

  • 1 each 60+ Female & Male finisher

  • First 3 Kids Fun Run finishers