Frequently Asked Questions

Sponsors

Q: Can I pledge a sponsorship for the 2019 race, but pay in 2018?
A: Yes!  Simply complete the sponsorship pledge form indicating the sponsorship level your business has chosen. Our charity partner will send an invoice in early 2019 with payment details.

Q: Can I split my sponsorship package in two payments for tax purposes, with a partial payment in 2018 and another in 2019?
A: Yes! Please complete the sponsorship pledge form indicating the sponsorship level your business has chosen and send with a check for the amount you want to partially pay in 2018. Our charity partner will send an invoice in early 2019 indicating the remaining balance.

Q: Is my sponsorship tax deductible?
A: Yes! Our charity partners are required to be federally registered non-profit (501)(c)(3) organizations. A donation receipt will be sent to you for tax purposes.

Q: Will my company be mentioned on the VermilliRUN social media sites prior to my sponsorship being paid?
A: Yes! As soon as your company has committed to a sponsorship package by completing the pledge form and submitting, the VermilliRUN team will begin the social media mentions/highlights in accordance with your sponsorship package.

Q: A vendor booth is included in my sponsorship package. What is this for?
A: On race day, VermilliRUN will have a space reserved for each sponsor with a vendor booth included in their package. The purpose of the booth is to allow the company to either market themselves, sell items to participants and viewers, raffle items, or as a place for participants to participate in fun activities – like face painting. What you use the booth for is up to you! Vendors can set-up beginning at 8:00 and are welcome to stay for as long as the fun continues.

Q: I don’t care to have a vendor booth, is it required if it’s included in my sponsorship package?
A: No. Just let us know that you do not wish to set up a booth on race day.

Q: Will VermilliRUN provide tables/tents/chairs for the vendor booths?
A: No. Please bring all your own equipment for your vendor booth. Vendors are restricted to a 12x12 foot area vendor booth, but you may have as much or as little inside this area as you wish, including one canopy tent to cover your vendor booth.

Q: Are there limits to the number of types of vendors in the race? Such as only 1 realtor? Or 1 insurance company?
A: Not at this time. The 2019 VermilliRUN is accepting all sponsors for the race that wish to participate.

Q: What is a social media mention versus a spotlight?
A: A mention simply includes your company’s name in the post. Such as thank you to our sponsors: ABC, XYZ. A spotlight is detailed information about your company. Such as an upcoming event or project your company is participating in. You can provide the details you wish to have posted, or your VermilliRUN partner can post on your behalf.


Volunteers

Q: Where do I sign up to volunteer at the event?
A: We'd LOVE to have you! More info on volunteer opportunities and a link to our volunteer signup is coming soon!

Q: What do you need volunteers for?
A: We need people to fulfill the following roles:

  • Event traffic / parking monitors

  • Race course monitors

  • Water Station setup & attendees

  • First Aid Station setup & attendees

  • Start / Finish line attendees

  • Info & packet pick-up tent attendees

  • Vendor liaisons

  • Race course set-up

  • Loan VermilliRUN your portable folding tables

  • Loan VermilliRUN your portable canopy tent

  • Loan VermilliRUN your portable folding chairs

Q: I'm a volunteer, where do I show up on race day?
A: Please check in at the “INFO” tent Bowman Square, which is located here at 13910 Cinnabar Place in Huntersville, NC 28078.

Q: I'm a volunteer, where do I park on race day?
A: Please refer to the event parking information listed here.

Q: I'm a volunteer, what do I need to bring to the event on race day?
A: Please wear weather-appropriate clothing to volunteer at the race. We will provide you with a VermilliRUN Volunteer shirt when you check-in at the registration tent in Bowman Square to begin your volunteer duties.

Q: Are there age limits for volunteers?
A: You must be 14 years old or older to volunteer unaccompanied by an adult at the race. If you're under 14, you must be accompanied by an adult for the entire time you've registered to volunteer.

Participants

Q: I don't want (or am unable) to run. Can I walk or push a stroller to participate in the 5K?
A: Yes! You're welcome to join the cause whether you'd like to walk, push a stroller, jog or run. Go at your own pace and remember to have fun!

Q: What is the event date and time?
A: Saturday, May 4th, 2019. 5K/walk starts at 9am and the Kids Fun Run starts at 10am. Please also see the information listed on the Event Schedule on our homepage here.

Q: Do I need to bring anything?
A: Just yourself and any clothing/accessories that will make you comfortable during the race such as sunglasses, a visor, sunscreen, smartwatch, etc.

Q: I’m not familiar with Hinds’ Feet Farm nor do I have a connection to Brian Bowman, can I still attend the event and/or participate in the race? 
A: Yes! You need not a connection to our charity partner or a connection to Brian Bowman. Anyone is welcomed to attend the event, however only registered race participants can run or walk the course.

Q: I don't want (or am unable) to participate in the race, but I'd still like to give back in some way. What can I do?
A: We totally understand. If you would still like to help out or attend the event, please consider signing up to fill one of our volunteer opportunities (more info coming soon)! If you'd like to be a part of raising awareness for our May 4th, 2019 race charity partner, please feel free to make an in-kind donation here.

Q: I'm interested in being a participant (runner/walker) of the race, but need to have a look at the course first. Where can I find this?
A: You can view and download the race course here!

Q: Can I push a stroller?
A: Yes. You are welcome to push your child in a stroller. We do ask that race participants pushing a stroller allow the runners and walkers without strollers to line up at the starting line first.

Q: Is this a timed race?
A. Yes. Each participant will receive a race bib that will time your run via chip timing technology.

Q: Will there be water stations?
A: Yes, there will be two(2) water stations setup on the race course.

Q: Where do I park?
A: Please refer to the event parking information listed here.

Q: How do I get my race packet?
A: Details coming soon!

Q: Can I pickup my race packet on race day?
A: Late registration and packet pickup will begin at 7:30am and close at 8:30am sharp on May 4th, 2019.

Q: What do I need to bring with me to pick up my packet?
A: Please bring a photo ID to pick up your race packet, including a race t-shirt and swag bag.

Q: Can a family member or friend pick up my race packet for me?
A: Yes. Your friend should present a copy (printed or digital) of your driver’s license.

Q: Can I register to participate at the race on race day?
A: Yes! However, participants that register on race day are not guaranteed a race packet, which includes a race t-shirt.

Q: How can I check to ensure that I am registered?
A: You will receive an email confirmation within minutes of completing your online registration transaction.

Q: What happens if I register and then am unable to participate?
A: VermilliRUN has a No Refund / No Deferral policy. All race participant entries are considered final upon payment.

Q: Where does the race start and finish?
A: The race begins and ends at Bowman Square, which is located here at 13910 Cinnabar Place in Huntersville, NC 28078.

Q: When is the last day I can register for the race and be guaranteed a race t-shirt?
A: Date coming soon!

Q: Are shuttles available?
A: Yes, a shuttle service will be available at Huntersville Church of God (401 Huntersville-Concord Rd) to and from Bowman Square from 8-11am on race day.

Q: Will any awards be given for race winners at the event?
A: Yes, race award categories are as follows:

  • Overall 1st Female finisher

  • Overall 1st Male finisher

  • First 3 Kids Fun Fun finishers

  • 1 each 50+ Male & Female finishers

  • 1 each 40-49 Male & Female finishers

  • 1 each 30-39 Male & Female finishers

  • 1 each 20-29 Male & Female finishers

  • 1 each Under 20 Male & Female finishers